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Top 10 Workplace Security Tips

Top 10 Workplace Security Tips

We know how important security is. Security in every part of your workplace is essential. This applies to the physical and electronic environments. Having the correct security measures in place deters potential intruders from disrupting your business.

We have come up with 10 tips you can adopt today.

1. Make sure all windows and doors are secure before you leave the workplace. When you open your business in the mornings look for signs of anything that may have been changed. This could be doors that seem like they may have been damaged. Signs of graffiti on walls or shutters. This could be a sign that your business may have been marked for a further attempt of a break in.

2. Keep access control seamless. This can be done by keeping all entrances and exits secure at all times. A combination door lock should always be secured. If there is a code entry, make sure that code is only issued to individuals who belong to the business. When issuing fobs, program them so that they only access certain areas of the premises. Make sure where possible, everyone signs in and out of the premises.

3. Ensure you have CCTV in place and the cameras are installed at key points where the business may be most vulnerable. This should then be backed up so that you can go back and check it should the need arise.

4. Alarms should be installed and maintained by a competent provider. Where possible check if it you are able to link them to a police response.

5. Encourage staff no to leave any property (especially company related property) in their vehicles.

6. Keep an eye on the car park. Make sure all vehicles are accounted for and CCTV covers all areas.

7. All lights should around the external areas should be properly maintained so that the CCTV can function correctly. Many businesses have very good CCTV systems yet poor lighting which defeats the purpose of securing your business effectively.

8. Make sure all wastage is taken away from the premises by a certified company. Wastage may include old laptops, Pc’s and other technology devices. These usually hold a lot of confidential data and important information about your company.

9. All devices should be password protected in the workplace. If you have staff working in large teams it is very important everybody is responsible for the security of their devices. Data leaks are on the increase and can be very costly if the information gets into the wrong hands.

10. All employees should be provided the correct training regarding security in the workplace. This training should be refreshed at regular intervals and new employees should be briefed on security in the workplace before they start their new jobs.

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CCTV or Guards?

James Gaskell (Business Development Manager) talks about CCTV and Security Guards.

A common response I get when I’m talking to new clients, or customer who has so far relied solely on technology supplying their security is “But I’ve already got CCTV, why do I need a dedicated officer?”.

From a cost point of view, it may seem like the choice to have CCTV is the clear one, especially if you’ve already invested in the hardware. However, if you dig a little bit deeper, it isn’t as cut and dry a choice as you might think. Let’s break it down

CCTV

Synonymous with modern security solutions, the CCTV systems of today often include remote monitoring, meaning that there is a human response element that can be available as part of a CCTV package. The human element helps to reduce incidences of false alarms as remote surveillance officers will make a judgement call after reviewing the feeds when an alarm goes off.

The presence of CCTV can offer the following:

·       A visual deterrent to protect your premises;

·       Interactivity, with integrated audio systems for warning messages and alerts – Often an intruder will be scared from the scene if they know they are being observed

·       24 – 7 coverage;

·       Records of evidence in the event of prosecution

·       Flexibility of deployment

·       Links with alarm monitoring systems

Often seen as a restriction for the deployment of a new CCTV system can be the high upfront costs, and then the ongoing cost to maintain the systems at an operationally effective level.

However, finding a reputable CCTV company that might offer the right kind of credentials and technology to suit your requirement may also offer services and health checks for your CCTV systems.

No service is perfect, and whilst CCTV can offer some great services, it doesn’t offer complete peace of mind.

·       False alarms can be a significant factor, incurring charges from security providers and even resulting in warnings if emergency services are called out

·       CCTV is not as effective a visual deterrent as a physical guard

·       CCTV equipment in itself can be tempting to thieves and vandals

·       The equipment can be easily damaged or disabled

So what is the alternative?

ON GUARD

Everyone has their own needs, each company we work with requires something unique.

Sometimes the personal touch for security is much more appropriate, particularly for businesses which require a front-of-house assistance role, such as serviced apartments or office spaces, where a dedicated officer is needed on-site and available, to answer questions or perform duties.

By combining the traditional front-of-house receptionist role with that of an SIA licenced security officer you can have the best of both worlds, with a significant ROI

Additionally, officers can respond to the issues that CCTV or remote surveillance aren’t able to notice or fix, such as utility, gas or chemical leaks, weather damage, fly-tipping in blind spots on larger sites or unlocked doors.

The benefit of having an officer on site extend to the officer being able to admit first aid or even restrain an attacked. Having dedicate security officers also brings the additional benefits of:

·       A highly effective visual deterrent

·       Fewer false alarms, as issues can be investigated on-site immediately;

·       Reduction of overall costs, by using officers in positions such as front-of-house, lowering headcount

·       On-site CCTV monitoring

·       Quicker response time to alarms as officer is on-site

·       Enhanced security, with first aid trained officers

So what do I choose?

It boils down to what do you need.

Used correctly, CCTV can be a great asset to the security of a business, however, it does not offer complete protection. A dedicated security officer may seem a high cost, however, it may be a requirement of your insurance for you to provide adequate site security. Additionally, CCTV cannot step in at whenever needed like a security officer can.

Instead of considering what you can afford to pay, consider instead what you could possibly lose from making the wrong investment in security. If there are significant valuables on your site, you may want to consider that your best security option may not be an either /or choice between officers or CCTV, but a merging of the two, creating a service that fits your individual needs.

If you’d like to talk to someone about the security set-up at your site or want to make a change in your arrangements, please come to Clear Watch Security, we can offer suggestions and make recommendations based on your needs and your budget.

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My most asked question…

Our Business Development Manager James Gaskell talks about what security guards actually do

The question I get asked the most by friends and family is “What do your guards do?”

It’s a tough question. Stuck in their minds is the old image of a security officer sat in a guard house, reading the paper and drinking coffee from a thermos. That’s not where we are anymore.

What Do Our Security Officers Do?

The day-to-day activities of our security officers include:

  • Observe and report
  • Protect the customer’s staff and property
  • Engaging in mobile vehicular patrols
  • Act as a visual deterrent to criminals
  • Conduct routine sweeps and inspections of buildings
  • “First on scene” actions for alerting emergency services and admitting first aid

Our officers remain vigilant throughout their day, logging and recording all interactions and incidents, on and off of their patrols.

Sector-wise Job Responsibility

The job responsibility of a security officer can and does vary from one contract to another. This means our officers are all highly capable, adaptable and intelligent, often moving from one requirement to another the very next day. Whilst the core responsibility of maintaining the safety and protection of the staff and property will always be first and foremost in the mind of the officers, the other responsibilities may change.

Retail Security

Officers working in retail stores are responsible for protecting the people visiting the outlet along with the working staff. In addition to this, guards also ensure that all the records, equipment, money, and merchandise is secure. Responsibilities also include being involved with undercover store officers to deter theft by employees or customers and detain shoplifters until the police arrive at the scene. Officers in the retail space can offer RIO by their visual presence alone, casting doubt and unease in the mind of the shoplifter, but reassuring and assisting the members of the public who are out to shop and enjoy themselves.

Corporate Security

When protecting office buildings, banks, or hospitals, the key roles of the officers are again to ensure that safety and security is maintained within the premises. They protect the organization’s customers, staff, and property from unruly clients who may cause a disruption in the normal day to day operation. We understand how important it can be to a large business to have a warm and professional face greeting the guests as the first point of contact, so our officers have dressed appropriately and all have English as either a first language or are fluent speakers and writers of the language. Front of house responsibilities may include; issuing guest or replacement passes, welcoming visitors to the site, control of car park access, booking meeting rooms and other receptionist tasks.

Open Space Security

For people visiting historical monuments, museums, or art galleries, security officers provide protection by observing all participants and inspecting packages and personal belongings upon entering and exiting the building. Similar to the visual deterrent in the retail space, the visible officer on the floor at a museum or exhibition adds a human touch to the experience. Officers will be familiar with the layout of the building and will be able to direct visitors to specific sections of the building, whilst dealing with overly-enthusiastic visitors in a calm and warm manner to prevent damage or losses to the building or exhibits, or access to restricted areas.

Vulnerable Premises

The security officer working in secure locations such as; banks, government buildings, airports, railway stations, religious facilities, schools, Universities, and military bases protect critical information by regimented checking of the credentials of vehicles and personnel entering and leaving the premises. The step ensures that only authorized personnel can gain access and no restricted materials where going in or out of the area. Unique restrictions may exist on each site, so bag searches and magnetic wand searches may be part of the normal working routine.

Overview

Our officers all hold the industrial standard training as a minimum, but also what we at Clear Watch Security pride ourselves in is the adaptability and intelligence of our officers. A security officer is often the first point of contact for a visitor entering any premises, so our officers need to be polite and professional at all time, as they are representing the customer and our company.

Officers are trained to observe and to respond appropriately to situations, to de-escalate the situations with the safety of the staff as paramount importance.

Is your site secure? Do you want to talk to us about a free security audit and find out what a security officer can do for you?

Speak to me on 07535 702 772, I look forward to talking to you

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Four things you didn’t know about Mobile Patrols

Read what our Business Development Manager James Gaskell has to say about Mobile Patrols in the Security Industry.

2018 is just around the corner. We live in a world of fantastic technological change and innovation, and the image of a security guard is something that most people think belongs to the last century.

But that’s simply not the case.

Gone are the days of a guard sat in a hut with a thermos flask and a newspaper, the name of the game now is efficiency.

With that in mind, here are four ways Mobile Patrols can help you and change the way you see security patrols

1     Speed and response

Used alongside the other forms of security on your sites, such as CCTV and intruder sensors, mobile patrols offer customers an effective and immediate response. If and when an alarm is raised, our patrols can get to your site very quickly in response to the alarm. In addition, if your business premises is spread out over a wider area (such as an industrial complex or construction site) mobile patrols have the ability to respond to specific areas of the site as required.

2. Flexible

While other security practices such as static guarding will deal with security checking inside the confines of a premises, mobile patrols can carry out a

wider range of external checks and outside of standard working hours. Mobile officers can identify problems such as leaks, blocks, damage and intruders that may not have been in the line of sight of the CCTV. If the site is not occupied overnight or shut down over set periods, our mobile patrols will ensure that the site is checked regularly during this time.

3. Visual Deterrent

A huge part of a static officer is the visual deterrent they are for anyone looking to break into the site. A mobile patrol replicates this visual deterrent, with the added benefit of being able to spread their presence across multiple sites. Due to the pre-set route of the patrol, the routes can be changed and amended to create an unpredictable patrol. By tracking our staff with TrackTik software, a route can be monitored in real-time without the need to harass or bother the officer during the patrol.

4. Cost-effective

If you feel that you need security to protect your property, premises, or business but are on a tight budget then in this respect mobile patrols offer a cost-effective solution. Mobile patrol officers are only charged per visit, with multiple visits to a site bringing the cost per visit down. The frequency of these visits are pre-determined and agreed, with duties of the visit also agreed.

Would you like to discuss the possibility of using our Mobile Patrols over the Christmas period or beyond?

Give us a call on 0161 628 9169 and we can cost a patrol quotation.